Frequently Asked Questions

You don't need two — but once you understand what changes, it's hard to go back to one.

A conference is happening in two places simultaneously: on the stage, and in the room. A solo photographer has to pick one. That means you either get great speaker shots with thin audience coverage, or good candid networking shots but your keynote is barely documented.

We don't make that choice. One of us owns the stage and speakers. The other works the room — audience reactions, networking, sponsor stands, candid conversations, wide establishing shots. You get both stories, fully covered, delivered together.

Less than you'd expect. Our half-day rate starts at $1,600 — in the same range as many solo photographers working corporate events in the region. You're not paying double for the same thing. You're paying for a team that's built around covering a conference properly, which looks very different from a single-shooter brief.

The short version: significantly more coverage for a modest premium over a solo booking.

The default split:

• Stage shooter: speakers, panel sessions, award handoffs, stage moments, slide + speaker combos, anything happening at the front of the room
• Room shooter: audience reactions, wide establishing shots, networking and break coverage, sponsor stands, signage, candid conversations, detail shots

We flex and swap as the event demands — no rigid rulebook. The role split is agreed at the briefing and adjusted on the day as needed.

The second shooter continues — no coverage gap while someone swaps a battery or changes a card. We both carry backup bodies. A solo photographer with a technical issue is a real problem. With a two-person team, it's a brief pause for one angle while the other keeps rolling.

• Photography — half day (up to 4 hrs, 2 photographers): from $1,600
• Photography — full day (up to 8 hrs, 2 photographers): from $2,600
• Photography — multi-day (2+ days): from $2,200/day
• Photo & video — half day: from $2,200
• Photo & video — full day: from $3,600
• Photo & video — multi-day: from $3,000/day

All prices ex GST. Full breakdown at theconferenceboys.com.au/pricelist.

Every booking includes:

• Two-photographer team on site for the duration
• Professionally edited images (typically 150–400+ per day depending on event size)
• Private online gallery with download link (valid 12 months)
• Full commercial licence — use on your website, reports, social, print, internal comms, forever
• Pre-event consultation and shot list review

• Rush delivery (48 hours): +$250–$350
• Executive headshots on the day: +$60–$80 per person
• Same-day social cut (30–60 sec vertical video): pricing on enquiry
• Speaker session recording (locked-off camera): pricing on enquiry

Send us an enquiry with your event date, location, and rough schedule. We'll confirm availability and send a quote. To lock in the date, we send a booking agreement and require a 30% deposit. The balance is due 7 days before the event.

Bank transfer (EFT), PayID, credit/debit card, and Apple Pay — all via your invoice. Card and Apple Pay payments can be made directly from the invoice link, no surcharge.

• More than 30 days before the event: deposit refunded in full
• 14–30 days: 50% of total fee retained
• Less than 14 days: full fee payable

We understand events get postponed — we'll always try to transfer your booking to a new date where we can.

It depends on the event — a full-day conference with two photographers typically yields 300–500+ edited images. We don't pad the gallery with near-duplicates; every image in your gallery has been culled and selected. Quality over volume.

Standard turnaround is 7–10 business days. Rush delivery (48 hours) is available for an additional fee — useful if you're sending a post-event email or social post quickly.

Via a private password-protected online gallery. You and your team can preview, download originals, and share the link (or keep it internal). The gallery stays live for 12 months.

Copyright sits with The Conference Boys as the creators, but your booking includes a full, perpetual commercial licence to use the images however you need — website, reports, social media, internal presentations, printed materials, event promotions. You don't need to credit us (though it's always appreciated).

We may use a small selection to showcase our work (website, social, portfolio). If you'd prefer images to remain fully private, just let us know at booking — we're happy to accommodate.

Yes. Photo and video packages are available from $2,200 (half day). Video deliverables include:

• Highlight reel — 2 to 5 minutes, professionally edited with licensed music (royalty-free tracks from commercial libraries — you can use the final video anywhere, no platform restrictions)
• Same-day social cut — 30–60 seconds, vertical format, ready before you leave the venue
• Speaker session recording — locked-off wide camera, full session captured as raw footage

Video-only bookings are available. Get in touch and we'll build a package around your brief.

We're based in Tweed Shire, Northern NSW. Our core coverage area — no travel fees — is the Tweed–Byron–Gold Coast corridor:

• Tweed Shire: Tweed Heads, Kingscliff, Casuarina, Murwillumbah, Banora Point
• Byron & Northern NSW: Byron Bay, Brunswick Heads, Ballina, Lismore, Bangalow
• Gold Coast: Broadbeach, Surfers Paradise, Main Beach, Southport, Robina, Coolangatta

Events outside this corridor — Brisbane CBD, Sunshine Coast, regional NSW — welcome. Travel fees apply; get in touch and we'll confirm.

No. No travel surcharge for anything within the Tweed–Byron–Gold Coast corridor.

• Run sheet or schedule
• Venue name and address (and parking / load-in details if relevant)
• Contact name on the day (and mobile number)
• Any specific shots that must be captured (speakers, sponsors, award recipients)
• Any restrictions (no-photograph areas, sessions that are off-record)

We'll send you a short pre-event questionnaire once the booking is confirmed.

A short brief is really helpful — even just a list of must-have shots and any no-go zones. We work from a standard conference shot list, so you don't need to hand us a detailed document. But if you have specific speakers, sponsors, or award recipients who need to be captured, send us the names and we'll make sure they're on our list.

Yes — we're there for the duration of your booked session. We don't slip out early. If the event runs over and you'd like us to stay, just let us know and we'll do our best to accommodate.

Yes — executive headshots can be added to any booking. We set up a simple backdrop and shooting area during a break (typically 15–20 min). Cost is $60–$80 per person. Minimum 3 people usually makes it worthwhile; for larger groups, we'll block out more time.